Bring your records with you
Import selected phone contacts, CSV or vCard client files, calendar events, task lists and text or Markdown notes. Review what comes across.
Explore imports & connections →THE APP, IN DETAIL
Five clear places for the work you do every day.
Know what is happening. See what needs attention. Take the next step. Explore how Workloop connects the whole business, using Element Car Care for the tour.
Current Workloop app rendered with an Element Car Care account snapshot. Customer details are anonymised. Select a screen to enlarge it.
Workloop is available on Google Play in the UK. This tour includes the latest app improvements; availability can vary by build and account setup.
Open the app. Know where to start.
Your next visit, outstanding jobs and money needing attention come together before the day gets busy.
- Your day at a glance
- Check the next booking, browse the day’s schedule and look ahead to tomorrow.
- Attention with a next step
- Open a booking request, overdue task, unpaid balance or client follow-up straight from the overview.
- A clear view of progress
- See recorded income against your monthly goal, with client, task and note context close by.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Before setting off for a valet, check the first visit and any loose ends that need a quick reply.
Remember the customer, not where you saved their details.
Keep each relationship and its history in one place, from the first enquiry to the next regular visit.
- A useful client record
- Search clients, distinguish leads, active and inactive customers, and keep their contact details together.
- The whole history
- Find linked bookings, payments, quotes, invoices, tasks, notes and files without starting another search.
- Keep regulars coming back
- Review follow-up suggestions based on completed visits, open the client to take the next step or hide a suggestion for seven days on your device.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Open a regular customer before their next clean and pick up from the last visit.
Plan the work once. Keep the week under control.
Build a schedule around your services and your time, with room to handle changes as they happen.
- See the right amount of detail
- Browse Today, Upcoming and Past, or use the month calendar and selected-day agenda; open a visit for its client, service, time, location and work details.
- Services that fit the job
- Combine services and add-ons, with their prices and durations, so the booking reflects what you agreed.
- Repeat visits without retyping
- Create 2 to 24 visits, every one, two, three or four weeks. Move or cancel a particular visit when plans change.
- From booked to done
- Update a visit’s status, open directions, contact the customer and keep payment context beside the work.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Schedule a customer’s regular maintenance cleans, then move one visit when they are away.
Repeat bookings have a defined end. Calendar imports and exports are snapshots, rather than continuous sync.
Put the loose ends somewhere reliable.
The small things around the job have a place beside the work itself, so you can stop carrying them in your head.
- Tasks you can act on
- Set due dates, priorities and reminders. Keep client or booking links with the task and mark it complete when it is done.
- Notes with context
- Capture instructions and useful details, search them later, and link them to the right client or booking.
- Files beside the detail
- Add photos, documents or reference files to a note, client or booking and open supported files inside Workloop.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Keep a customer’s finish preferences on their record and a supplies task ready for your next stock run.
Keep the evidence with the work it belongs to.
Job photos and reference documents stay beside the client, booking or note, ready when you need them.
- Capture or choose a file
- Attach a camera photo, an image from your library or a file to the relevant client, booking or note.
- Open it without losing your place
- View supported JPEG, PNG, WebP, PDF and text files inside Workloop and return to the record.
- Private, connected storage
- Keep the file with its business context instead of leaving it mixed into your personal camera roll.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Attach before-and-after photos to the detailing booking, with a reference document on the client record.
The pictured file list is empty because that account record has no attachments. Private customer images are not shown in this tour.
Agree the job. Invoice it. Follow the balance.
Move from a price to a clear payment record using the client and service details you already have.
- Professional, itemised documents
- Build quotes and invoices with service lines, quantities, prices and applicable VAT. Save a draft and review it before issuing.
- From accepted quote to invoice
- Record the customer’s acceptance and turn the quote into an invoice draft without re-entering the job.
- Deposits and part-payments
- Request a fixed amount or percentage deposit, record payments as they arrive, and see the remaining balance on the same invoice.
- Preview and share
- Open the PDF in the app, check the details and share it using your phone’s sharing options.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Quote for a larger detailing job, request a deposit and keep the final balance clear on collection day.
An issued invoice or requested deposit counts as money owed. It only becomes received income when payment is recorded or confirmed.
Know what came in, went out and still needs chasing.
A compact cash overview keeps the important figures visible, with the detail there when you need it.
- A clear cash picture
- See received income, recorded spending and net profit together, plus outstanding and overdue amounts.
- The detail behind a total
- Open payment history, income trends and expense categories. Follow part-payments and refunds in the timeline.
- Choose how to get paid
- Record payments taken outside the app. Eligible businesses can connect Stripe and request payment through card payment links.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Finish the day knowing which jobs are paid, what supplies cost and which balance needs a follow-up.
Card collection requires an eligible, verified Stripe account. Processing fees apply separately. External payments are not automatically reconciled with your bank.
Keep the evidence while the job is still fresh.
Record the cost of doing business on your phone instead of rebuilding it from a pile of receipts later.
- Expenses with their receipts
- Record the amount, date and category, then attach a receipt photo or PDF to the expense.
- Read, review, save
- Read supported receipt details on your device. Review the suggested values and choose what to apply before saving.
- Business journeys
- Log a journey’s date, purpose and business miles, then export mileage records as CSV.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Keep the receipt from a supplies run with the expense and log the business journey at the end of the day.
Mileage is entered by you. Receipt reading supports data entry; you remain in control of the saved record.
See what the working days add up to.
Turn the records you already keep into a clearer view of your business and the weeks ahead.
- Nine useful reports
- Explore Business overview, Cashflow forecast, Money received, Spending, Bookings, Service performance, Client activity, Money owed to you, and Work & follow-ups.
- Choose the period
- Use date ranges to review the part of the business you need, with export options for keeping and sharing records.
- Plan ahead
- Explore cashflow using recorded and expected activity. Eligible sole traders can also review a separate tax estimate and savings target.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Review which services bring in income and look at upcoming cash commitments before planning your next month.
Forecasts depend on your records and assumptions. Tax estimates have eligibility limits explained in the app and FAQ; Workloop does not file tax returns.
Make setting money aside part of the plan.
Eligible sole traders can turn reviewed annual figures into an estimate of what to put aside, separately from the day-to-day cash overview.
- Check the scope first
- Workloop asks about your business and tax situation before calculating an estimate.
- Review your annual figures
- Use recorded figures as a reference, then review your expected annual income and allowable costs, including the supported business-mileage option.
- Understand the estimate
- Review estimated Income Tax, Class 4 National Insurance and the amount still to set aside, with a report for your records.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Alongside checking what is in and out this month, plan what you may need to reserve for the year.
For supported 2026/27 sole-trader situations in England, Wales and Northern Ireland. Scotland, companies, partnerships, VAT-registered businesses and other unsupported tax circumstances are excluded. This is planning, not tax-return filing or a replacement for professional advice.
Give customers one clear place to request you.
Share your business, services and availability through a public page while keeping control of what goes into your diary.
- Your business, presented clearly
- Set your business name, logo, profile and public handle. Add service descriptions, prices, durations and optional add-ons.
- Availability around your hours
- Set working hours and let customers choose a service and preferred time, with availability suggestions.
- You confirm the booking
- Review incoming requests, accept or decline them, and keep confirmed work linked to the right client.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Put your Workloop link in your social profile so a new customer can see your services and request a clean.
A request is not a confirmed appointment until you accept it.
Keep people informed without rewriting the same message.
Booking information and useful nudges stay connected to the work, with clear control over what gets sent.
- Automatic booking emails
- Confirmation and booking-update emails use the booking details. Configure automatic reminder timing in Booking reminders.
- WhatsApp, ready for you
- Open a prepared reminder for the customer, review it in WhatsApp and tap Send yourself.
- Your own reminders
- Use booking and task reminders, review notifications, and choose the notification settings that fit your day.
- Stay in touch with regulars
- Follow up when a client is due another visit without relying on memory alone.
FOR A BUSINESS LIKE ELEMENT CAR CARE
Let the booking email carry the details, then send a personal WhatsApp reminder when it is useful.
Customer replies and conversations happen in your email or messaging app. Workloop does not include a customer chat inbox.
MAKE IT YOURS
Start with what you have. Keep control as you grow.
Your business, your preferences
Set your business identity and logo, services, working hours, monthly income target, preferred maps app and notification choices.
Light or dark, still familiar
Choose a light or dark appearance, or follow your phone’s setting. The same calm layout keeps everyday controls familiar.
Your data stays yours
Export workspace data, find help and support in the app, and request account deletion from settings.
Read about your data →COMFORTABLE THROUGH THE DAY
The same app, in a different light.
Warm paper and powder blue in Light. Charcoal and soft blue in Dark. Choose what suits you, or follow your phone’s appearance.
AVAILABLE NOW ON ANDROID
Ready for a simpler way to run the day?
Download Workloop free on Android in the UK. If you use an iPhone, join the launch list for availability updates.